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PROCUREMENT SPECIALIST


The Ministry of Industry, Commerce, Agriculture and Fisheries invites suitably qualified applicants to submit curriculum vitae to fill the following Consultancies for the Promoting of Community-Based Climate Resilience in the Fisheries Sector Project (Fisheries Division)

TERMS OF REFERENCE

PROCUREMENT SPECIALIST

PROMOTING COMMUNITY-BASED CLIMATE RESILIENCE IN THE FISHERIES SECTOR

INVESTMENT PROJECT 4

STRATEGIC PROGRAMME FOR CLIMATE RESILIENCE

  1. BACKGROUND

Jamaica is an Archipelagic State located in the Caribbean Sea. Sixty percent of the current population (estimated 2.7 million) resides within 2 kilometers of the coast of the mainland and a majority of the country’s GDP is generated in coastal areas. A substantial portion of the population lives in rural areas and relies directly or indirectly on agriculture to sustain their livelihood. The agricultural sector employs a significant part of the work force.

Considering these physical and socio-economic attributes, Jamaica—both the hinterlands and aquatic areas (freshwater and marine)—are extremely vulnerable to climate change and climate variability. The threats include: increases in extreme rainfall events and drought; sea level rise; storm surges; more intense hurricanes; and increased temperatures and ocean acidification.

Some of these events seem to have already been adversely impacting the country. Significant warming of the ocean around Jamaica has been observed. Warming trends in Jamaica were found to be consistent with a warming pattern across the globe.

  • Data from the airport stations indicate historical warming of 0.20 – 0.31 °C per decade, with greatest warming occurring between June and August.
  • This trend is validated by recent analysis of sea surface temperatures (SST) around Jamaica where a statistically significant annual increase of +0.15°C/decade from 1980 to 2015 was observed (CCCCC, 2015).
  • The seasonal trends offer a better indication of the degree to which the waters surrounding Jamaica are warming. The seasonal trends in SST show that warming is occurring at rate of +0.09°C/decade for January SST and +0.17°C /decade for August SST.
  • The annual SST is expected to increase locally by 2°C, which would warm the waters surrounding Jamaica to an annual average of +28°C with summer averages exceeding 29°C (CCCCC, 2015).

It is anticipated that this will lead to large-scale changes to the marine ecosystems with far-reaching consequences for associated livelihood activities as well as for the coastal protection provided by healthy coral reefs. The entire Caribbean region observed extremely warm sea temperatures in 2005 which caused the largest bleaching of coral reefs—an important fish nursery and habitat—in the region to date. This event wiped out as much as 70 percent of the reefs in some countries, causing the substantial decline of reef fisheries which led to appreciable losses to national economies.   It is predicted that the Caribbean waters may experience declines in fish catch potential in the range of 5–50% due to warming of 2°C by 2050 and more frequent bleaching events (Turn Down the Heat III report, World Bank, 2014).  This warming may cause a shift in the species composition of resident wild fish populations and fish species that are cultured.

Therefore, establishing effective measures to protect marine and coastal ecosystems and build resilience to climate change in the fisheries sector would be an important input in sustaining the country’s economic growth and rural livelihoods.

This reality has been highlighted in Jamaica’s National Development Plan, Vision 2030—the country’s long-term sustainable development program. Vision 2030 recognizes the need for a healthy natural environment and has climate change adaptation as a key outcome. Jamaica has developed a Strategic Program for Climate Resilience (SPCR) as part of the Pilot Program for Climate Resilience (PPCR) that will assist in climate-proofing the country’s development. The SPCR is aligned to Vision 2030, and also builds on gaps and challenges identified in Jamaica’s development strategy.

The program was developed with input from stakeholders at the national and local levels, and reflects some of the priority areas identified from consultations. The areas of focus are: water resources; human health; agriculture and food security; tourism; terrestrial resources and biodiversity; coastal resources and human settlements; and financial resources.

In November 2012, the PPCR Sub-Committee agreed to allocate USD 5 million in grants to Jamaica in order to further advance the objectives and implementation of Jamaica’s Strategic Program for Climate Resilience (SPCR). This allocation was intended to support the Project “Promoting Community-based Climate Resilience in the Fisheries Sector”, which aims at enhancing community-based climate resilience among targeted fishing and fish farming communities of Jamaica. The key outcomes expected from the Project include:

  1. Strengthened and climate-smart fisheries and aquaculture policy and regulatory framework;
  2. Reduced vulnerability of the targeted fishing and fish farming communities to climate shocks;
  3. Diversified and strengthened livelihoods of targeted artisanal fishers and fish farmers.

The above-mentioned outcomes will be accomplished through:

Component 1: Strengthening the Fisheries and Aquaculture Policy and Regulatory Framework.

Component 2: Diversification, Alternative Livelihoods and Aquaculture for Sustainable Fisheries and Aquaculture including: i) Community-based Aquaculture, ii) Coastal Mariculture/Poly-culture, and iii) Artisanal Longline fishery for Pelagic species. And,

Component 3: Capacity Building and Awareness Raising including: i) Training, ii) Support to fishers’ and fish farmers’ organizations, and iii) Awareness building and behavior change.

The proposed Project seeks to build the basis for long-term transformational change, focusing on the climate resilience of vulnerable populations in the fishery sector. This will be achieved by addressing climate-informed regulatory/policy framework to allow for adaptive management of the fisheries and the value chains; building capacity of fisherfolk to sustainably manage the fisheries to build resilience to climate impacts as well as to diversify their livelihoods; and increasing awareness and knowledge on climate impacts on capture and culture fisheries. 

The Promoting Community-Based Climate Resilience in the Fisheries Sector Project is to be executed over a 5-year period by the Ministry of Industry, Commerce, Agriculture and Fisheries. 

  1. OBJECTIVE OF THE ASSIGNMENT

To assist in procurement planning and purchasing of goods, services and equipment to support:

  • the timely and cost effective implementation of the Promoting Community-Based Climate Resilience for the Fisheries Sector Project leading to enhanced climate resilience among targeted fishing and fish farming communities of Jamaica
  • strengthened fisheries policy and regulatory framework, diversified and alternative fisheries based livelihoods, capacity building and awareness raising of the community based organisations, fishery industries and the relevant government personnel to promote climate considerations in fisheries and alternative livelihoods.
  1. SCOPE OF WORK

In carrying out the assignment, the Procurement Officer is required to work closely with the Project Manager and other members of the team assigned to the Project.  The Procurement officer is also expected to ensure that goods , equipment, services and works that are procured, conform to the highest standards of energy, efficiency , specification, environmental and service standards and that the processes employed are consistent with requirements for value for money, transparency and good governance.

Specifically, the Procurement Officer is required to:

  1. Familiarise him/herself with the SPCR, project agreement, Project Appraisal Document, Project Operations Manual, GOJ and World Bank procurement guidelines and system including STEP[1] and be guided accordingly
  2. Collaborate with beneficiaries to finalize specifications for goods and equipment, services and works to be procured under the project and revise and update the project procurement plans and schedules as needed
  3. Prepare budget and schedule of procurement for inclusion in annual budget and prepare a Procurement Plan each year with the Project Manager as set forth in the Project Operational Manual and budget
  4. Prepare Tenders/Bid Documents including Request for Quotations, Proposals and works and place advertisements in accordance with GOJ and World Bank guidelines
  5. Develop evaluation criteria, arrange tender review/evaluation meetings, provide technical input in the processing of bids including checking for accuracy and completeness; prepare notes of evaluation meetings; and collaborate with the Procurement Committee/ appropriate officers for the award of contacts
  6. Participate in negotiations with suppliers and service providers on behalf of the project
  7. Collaborate with Procurement Unit of the MICAF to fast track relevant GOJ approval/endorsement  for contracts  above specified limits
  8. Liaise with  the Bank’s procurement specialist assigned to the project
  9. Label and maintain inventory (fixed asset register) of goods/equipment procured and monitor all fixed assets by conducting periodic physical inventory counts of fixed assets. 
  10. Maintain a comprehensive contract register of all contracts and associated with the project and provide periodic reports on these as well as all attendant retentions and variations, as required.
  11. Any other duties as may be assigned by the Project Coordinator/Manager

 

  1. EXPECTED DELIVERABLES
  • Monthly/ Quarterly/ Annual Reports
  • Annual budget and Procurement Plans
  • Accurate Bid Documents
  • Tender review/evaluation meetings and evaluation reports
  • Inventory of goods procured and Fixed Assets Register
  • Contracts Register, variation and retention reports
  • Comprehensive site visit reports

   5. SPECIFICATIONS OF THE ASSIGNMENT

Duration:   Five years (two years in the first instance) subject to satisfactory performance and annual renewal of contract.

Type: Individual Consultancy

Location: The Procurement Officer will be assigned to work in the office of the Ministry of Industry, Commerce, Agriculture and Fisheries (MICAF), Hope Gardens, Kingston 6

  1. REPORTING

The Procurement Officer will report to the Project Manager.    

Position Requirements: 
  1. QUALIFICATION & EXPERIENCE

The incumbent is required to possess, at a minimum:

  1. Bachelor of Science Degree in Management Studies/Public Sector Management/Public Administration or equivalent professional qualification
  2. Three years’ working experience in the field of Procurement within the public sector
  3. Proven knowledge of the Government of Jamaica Procurement Policies and Procedures
  4. Familiarity with/exposure to World Bank procurement procedures/guidelines or to the procurement procedures of a related multi-lateral development organisation will be an asset

The Ministry

Welcome to the official website of the Ministry of Industry, Commerce, Agriculture and Fisheries.

The Ministry of Industry, Commerce, Agriculture and Fisheries (MICAF) has been charged with the responsibility of driving the integration of the production of primary agricultural produce along all the stages of the supply chain through to value added and facilitating full commercialization of outputs of the agriculture, manufacturing, and service sectors.

We have, therefore, placed much energy and enthusiasm into the development of this website to provide timely information on the Ministry, our agencies and programmes.

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4 St. Lucia Avenue, Kingston 5, Jamaica
Telephone: (876) 968-7116 
Fax: (876) 960-7422 

Hope Gardens, Kingston 6, Jamaica
Telephone: (876) 927-1731-50 / (876) 619-1731
Fax: 876-927-1904
Email: psecoffice@micaf.gov.jm